GATE
The On-line Graduation Application & Transcript Evaluation
 Course Challenge and Special Project

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 Procedure for Graduation Applications
 Procedure for Associate of Technical Arts and Certificate Graduation Application
 Pay the Program Completion fee by telephone or at the Cashiers’ office. This is valid for one year from payment date. You can apply for multiple degrees within this one year period.
 Complete the graduation application by the 10th day of the quarter (8th day summer quarter). Please submit applications only in the quarter in which you are graduating. The exception to this is summer graduates who wish to participate in commencement ceremonies. They may submit applications in spring quarter, but must mark "Commencement" at the top of the form. See Quarterly Deadline Dates for quarterly deadline dates.
 Your assigned evaluator will validate the completion fee payment and forward your application to the appropriate faculty member and dean for review and signature.
 Allow a minimum of six weeks after the published submittal deadline date for processing time. Notification of your application results, which lists your remaining class requirements, including current quarter classes, will be sent via mail or email.
 The application process is complete unless notified otherwise. Check the status of the application by logging into the Evaluation/Graduation software and proceed to the Student Start Page. Any missing documents or requirements necessitate your attention.
 Commencement is held annually in June. Additional information is available through the Office of Student Life at Student Life or on the Graduation and Transcript Evaluation Information Line at 425-640-1459. Press option 6.

 Procedure for Transfer and Associate of General Studies Graduation Application
 Pay the Program Completion fee by telephone or at the Cashiers’ office. This is valid for one year from payment date. You can apply for multiple degrees within this one year period.
 Complete the graduation application by the 10th day of the quarter (8th day summer quarter). Please submit applications only in the quarter in which you are graduating. The exception to this is summer graduates who wish to participate in commencement ceremonies. They may submit applications in spring quarter, but must mark "Commencement" at the top of the form. See Quarterly Deadline Dates for quarterly deadline dates.
 Your assigned evaluator will validate the completion fee payment and forward your application to the appropriate faculty member and dean for review and signature.
 Allow a minimum of six weeks after the published submittal deadline date for processing time. Notification of your application results, which lists your remaining class requirements, including current quarter classes, will be sent via mail or email.
 The application process is complete unless notified otherwise. Check the status of the application by logging into the Evaluation/Graduation software and proceed to the Student Start Page. Missing documents or requirements necessitate your attention.
 Commencement is held annually in June. Additional information is available through the Office of Student Life at Student Life or on the Graduation and Transcript Evaluation Information Line at 425-640-1459. Press option 6.

 Transcript Evaluation
 If you have attended another college or university, you may request an official evaluation of those credits toward a certificate or degree. You will need this form.
In an effort to accurately inform students of how their transfer credits relate to their program, we evaluate each student's transcript(s) toward the degree or certificate they have designated on their evaluation request form.
It is the intention of our office to evaluate these credits as accurately as possible. However, your assistance is needed to complete this process.
Please review your evaluation form before submitting.

An Edmonds Community College student may earn a combination of certificates, Associate of Technical Arts degrees, Associate of Science degree, and Associate of Arts degree (Transfer).
Students are limited to only one Associate of Arts degree, whether it be the AAUD-DTA (Direct Transfer Agreement) or an Associate of Arts in Business. This is due to the fact that the title of these degrees will appear on both the EdCC transcript and the diploma as “Associate of Arts”.
Associate of Science:
An Edmonds Community College student may earn a combination of certificates, Associate of Technical Arts degrees, Associate of Science degree, and Associate of Arts degree (Transfer). Students are limited to only one Associate of Science degree. Although the various AS degrees will appear differently on the EdCC transcript, all of the diplomas will read “Associate of Science”.
Associate of Arts:
An Edmonds Community College student may earn a combination of certificates, Associate of Technical Arts degrees, Associate of Science degree, and Associate of Arts degree (Transfer). Students are limited to only one Associate of Arts degree, whether it be the AAUD-DTA (Direct Transfer Agreement) or an Associate of Arts in your field of interest. This is due to the fact that the title of these degrees will appear on both the EdCC transcript and the diploma as “Associate of Arts”.
 SID & PIN
  Current and former students will be able to access this site by using their student identification number (SID) and a pin number.
  Your SID # consists of nine digits and should begin with a 955, 956, or 958.
  Your assigned PIN# will correspond to your birth date and consist of double digits for month, day, and year (mmddyy).
Your PIN# may have been previously changed by you. If you do not know your PIN#, contact Enrollment Services. They will reset it to your birth date.
   To apply for a SID# and PIN # you will need to access the online admissions application:
    How to Access the Online Admission Application
  • Go to Online Admission Application  or
  • Go to www.edcc.edu
  • Move your mouse over College Resources at the top of the webpage
  • Scroll down and click on Enrollment Services in the drop-down menu
  • Click on Apply for Admission at the left-hand side of the webpage
  • Click on Apply Online at the left-hand side of the webpage
  • Click on online applications which links you to the Web Admissions Center
  • Fill out the form; provide your SSN, and a working email address
  • Wait for a Welcome Letter by email instructing you what to do to complete your admissions process
 “Employee” refers to faculty, deans and staff at Edmonds Community College.
Please login using your Edmonds CC domain “user name” and “password.” Both are required to successfully login.
To add, change, or delete the status of faculty, dean or staff, contact a credentials evaluator.
 Unsuccessful login:
  • you don't have rights
  • incorrect user name
  • incorrect password
  • you are not faculty, dean, or staff
  • Student ID less than 9 digits
  • Student ID is missing
  • Student ID is invalid
  • Student PIN is missing
  • Student PIN is invalid
 Unassigned
 The application is not assigned to an evaluator.
 Certificate
 Most certificates require 45 credits. You may apply for multiple certificates. Each application must be submitted separately.
 List name of college/university
 Transcripts can be issued directly by an individual college or from a central location for all colleges within a district. If your transcript is issued from a district office, please list both the name of the district and the name of the college attended.
  Only official transcripts of students who have applied for admission and obtained a student ID number will be evaluated. Transcripts will be accepted via direct mailing from the recording college to Edmonds Community College or in a sealed envelope hand-carried by the student.
  Course descriptions are required for any out of state college/university, for transcripts older than five years, or for any international transcript. Courses without course descriptions will not be considered for transfer credit.
  You will be notified with the results of your evaluation by email or mail.
 Note: The student is responsible for verifying that transcripts from other institutions are on file and for requesting evaluation.
 When is My Application Due?
 Graduation applications must be received in the Enrollment Services office by the 10th day of the quarter for fall, winter, and spring and by the eighth day of summer quarter.
Please submit applications only in the quarter in which you are graduating. The exception to this is summer graduates who wish to participate in commencement ceremonies. They may submit applications in spring quarter, but must mark "Commencement" at the top of the form. Paperwork submitted too early may be returned to the applicant.
 Associate of Arts - Transfer Degree
 Quarterly deadline dates change according to the college academic calendar. The graduation application deadlines are available on the college website http://www.edcc.edu/credentials , in the quarterly class schedule, and on the Graduation Information Line (425-640-1459)
Please submit applications only in the quarter in which you are graduating. The exception to this is summer graduates who wish to participate in commencement ceremonies. They may submit applications in spring quarter.
 Graduation Date
 Graduation Date Qtr
 Quarterly deadline dates change according to the college academic calendar. The graduation application deadlines are available on the college website http://www.edcc.edu/credentials , in the quarterly class schedule, and on the Graduation Information Line (425-640-1459)
Please submit applications only in the quarter in which you are graduating. The exception to this is summer graduates who wish to participate in commencement ceremonies. They may submit applications in spring quarter.
 Graduation Date Year
 Choose the year in which you completed the courses necessary to graduate. If the appropriate year is not listed, choose the current year and enter the proper year within the student comments section.
 Program Requirement Sheet Year
 What year's program requirement sheet is to be used when evaluating your transcript(s)?
  Choose the year in which you completed the courses necessary to graduate. If the appropriate year is not listed, choose the current year and enter the proper year within the student comments section. If you are uncertain of the correct program requirement year, select “unknown”.
 
 Application Status
 In Progress:
Evaluator is assigned, confirmation of payment made, review of requirements and recommendations by evaluator, forward application to appropriate faculty or dean.
 Void:
A duplicate application has been submitted, a change in program requirement sheet (degree or certificate title, academic year, or change your goal)
 Incomplete:
One or more of the following is missing: program completion fee payment (see Cashiers), transcripts from outside institutions or the military, keyboarding verification, Paralegal or Allied Health Skills Verification forms, proof of Intermediate Algebra Proficiency
 Completed:
Confirmation of requirements and recommendations made by faculty & dean, faculty and/or dean signatures complete, application remains on file until grades are made available On-line
 Graduated:
Degree or certificate has been posted to EdCC transcript 
 Student Comments
 Use this field for brief comments concerning your graduation application, including prior evaluation information, final classes to be taken at another institution, or anything pertinent to this application. If you have been working with a faculty or academic advisor, please note the name of that advisor.
We will make every attempt to address your comments according to college regulations and office policy.  
 Paralegal Program - Computer and Grounded Course(s) Verification Form
 All Paralegal students are required to submit the Computer and Grounded Course(s) Verification Form. This form may be submitted prior to the graduation application or along with the application. Your degree or certificate will not be awarded without this form.
 When selecting the Advanced Paralegal certificate, we need a notice: “The student must submit an official transcript showing verification of a BA degree to the Graduation department. The student must also submit an evaluation request form.”
 Allied Health Programs - Computer Skills Verification Form
 When selecting any AHE certificate, we need a notice: “All Allied Health Education students are required to submit the Computer Skills Verification Form. This form may be submitted prior to the graduation application or along with the application. Your certificate will not be awarded without this form.”
 COURSE SUBSTITUTION REQUEST PROCEDURES
 
 
 The form can not be submitted until the substituted class has been completed or is currently enrolled
 
  • Verbal agreements between student and faculty will not be accepted. A substitution form must be submitted. Please submit the form after discussing substitution with student and division dean.
  • This form should be used for any substitution. Form is necessary for Degree Audit purposes.
  • Substitution should be minimal and should make sense.
    • The class is cancelled
    • The class is given only once a year
    • Student has relevant life expericence/job knowledge and does not need specific course.
  • Substitutions should not be confused with waivers. When mecessary, use the waiver form. (Waivers do not reduce the number of credits required.)
 REQUEST FOR WAIVER OF ACADEMIC REQUIREMENT
 
 
 
 
 
 COURSE REPEAT REQUEST
 
 
 Students, who need or want to improve their GPA may repeat courses whenever the college offers them as indicated in the quarterly class schedule. Once a student successfully repeats a course with an improved grade, the student may ask that previous grades earned for that same course be removed from the transcript GPA (grade point average) calculation by submitting a Course Repeat form (available in Enrollment Services). Please note the following:
    Course criteria:
  • The most recent grade earned must be higher than any previous time the course was taken;
  • Courses with letter grades of W, V, I, N, U, X, or S, are excluded, because these grades do not affect the GPA (grade point average) calculation; and
  • Courses must have the exact name and course number as previously listed on the transcript (except courses designated with the “&” symbol, or other courses, which were changed to accommodate Washington state’s Common Course Numbering system).
Grade Change Request
 
 
 Instructors, who need or want to change a student’s grade may do so by completing the electronic request through the GATE system. A grade change request submitted requesting an I (Incomplete) grade older than one 12 months to be changed, will be electronically sent to the Dean’s office for approval. A grade change request submitted requesting a change involving a “V” (Instructor Initiated Withdrawl) grade will be electronically sent to the Dean for approval.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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